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Update 2021 Annual Meeting & Director Elections

 

The Daviess-Martin County REMC Annual Meeting date is set for April 8. Due to COVID-19, the meeting will be held in the garage at the headquarters facility in Loogootee. Registration will start at 6 p.m. and the business meeting will begin promptly at 7 p.m.

 

There will be no food or prizes at this year’s Annual Meeting. There will be a 15-20-minute business meeting to address the legal obligations of the cooperative. It is vital to our membership, staff and directors’ health and safety that we limit the crowd to the extent possible. Members may attend but must wear masks and maintain at least 6 feet of social distance between non-household members. The members must also sign a legal statement releasing the cooperative from any liability should the member contract or believe he/ she contracted COVID-19 at the Annual Meeting.

In place of the usual $10 attendance bill credit, Daviess-Martin will issue a $10 voting bill credit to members who vote by mail or electronically in our annual director election. Survey & Ballot Systems will administer our director election this year. Every member will receive a ballot through the mail to complete and mail back to Survey & Ballot Systems. As an alternative, there are instructions in the mailing to, quickly and easily, vote electronically without the necessity of mailing a ballot. Survey & Ballot Systems has security and processes to prevent duplicate voting.

As part of this voting change, Survey & Ballot Systems is able to inform Daviess-Martin REMC of which members have voted, but not how they have voted. Our attorney will open the voting results at the Annual Meeting. Election results also do not identify how individual members voted. Daviess-Martin will find out the results of the election on the night of the Annual Meeting at the same time that the membership does. Daviess-Martin will allow on-site voting at the Annual Meeting as well, but those votes will have to be hand-counted as they always have been. On-site voting counts will be added to the mail-in and electronic voting totals.

Casting your vote by mail or electronically before the Annual Meeting ensures your ballot isn’t handled by co-op staff. It also ensures you that you will get a $10 voting credit and enters you into weekly energy certificate drawings during the mail-in and electronic voting period. The voting period should last approximately three weeks. No energy certificates, door prizes or $10 voting bill credits will be issued the night of the Annual Meeting. Members may bring the top one-third of the mail-in ballot to the cooperative office drive-through to claim their registration gift. Members should remove the top portion of the ballot before mailing it to Survey & Ballot Systems or voting using their online system. No ballots will be accepted at the cooperative except for those cast during the Annual Meeting. Ballots should be submitted directly to Survey & Ballot Systems. This is to ensure the security and transparency of each member vote.

Business meeting action items will include:

  • The election of three directors for the cooperative to serve a term of three years.

Districts up for election include District 2 (Van Buren and Barr townships in Daviess County), District 5 (Perry and Center townships in Martin County), and District 7 (Marion and Spice Valley townships in Lawrence County).

  • Approval of reports for the previous fiscal year.
  • Transacting such other business as may come before the meeting.

Incumbent board members who have filed written notice stating their intention to seek a seat on the board of directors are as follows:

  • District 2: Dean Harrawood
  • District 5: Travis Summers
  • District 7: John Edwards

In accordance with DMREMC bylaws, nominations for members to become a director on the REMC board shall be made by petition. Valid nominating petitions  must be submitted to the REMC no later than Feb. 22. A candidate bio, along with a recent picture, should be submitted when returning the petition. Candidate bios should be limited to 200 words and prepared as you want it presented in the ballot materials. Petition forms are available by contacting the REMC office. Director candidates will be listed on the Official Notice of the Annual Meeting mailed to the membership.Candidate bios will be mailed in a voting packet to members.

 

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